Learn how to manage time with quality

Time management is essential for any professional, whether a manager or someone who is part of a more operational team. After all, organizing yourself in such a way that not only all the appointments of the day can be fulfilled, but also so that there is a guarantee that the tasks will be performed with the highest possible quality, is basic to obtain good results in any area or function.

Throughout the article, we will address certain topics, such as the main pillars of time management, as well as tips for optimizing daily life and also tools capable of helping to use the hours as productively as possible.

Do you have problems managing your time or would you like to evolve even more? Then this post is for you! Don’t waste time and start reading right now!

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The pillars of time management#

Time management is composed of some essential pillars, which are important because they guide people’s daily actions, so that they can be productive and achieve everything they want, without too much haste and stress.

The main pillars of time management are:

• desires — what you want to achieve;
• goals — setting deadlines and ways to achieve desires;
• routines — daily exercise of the practices that lead to the achievement of the goals;
• blocked schedule — placing everything necessary to achieve the objectives on the daily to-do list and not let other commitments hinder this routine.

Tips for optimizing time management#

Optimizing time management essentially depends on attitudes on the part of people. Getting organized, prioritizing, and avoiding distractions are part of the package. Get to know our recommendations!

Keep the work environment organized#

Knowing where each necessary material is - even when we are talking about files on the computer or in the cloud - is the first step in avoiding wasting time. Keeping communication channels open with colleagues essential for everyday work is also part of the organization.

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Establish priority demands#

It’s never a good idea to do more than you should or to accumulate more than one demand at the same time. Doing fewer tasks or completing one at a time, but with better quality deliveries, is ideal. When setting priorities, the brain directs all efforts to that, avoiding distractions. Lists can help in this regard.

Avoid distracting elements#

Emails, phone calls, and uninterrupted messages on social media are some of the most common distractions during work. Their impact is so great that, according to one study, 759 hours are wasted per year because of these distractions. It is estimated that some tasks take three times as long to complete, all because of the scattered mind.

Tip: Whenever you’re working on high-priority tasks, set your phone to silent and turn off the data. This will save you time and increase your efficiency levels.

Use online calendars#

One of the best time management tips is to use an online calendar. With it, it is possible to easily manage the agenda, reserve dates and times for important appointments, set reminders, create deadlines, and much more.

Many digital calendars can be integrated with other apps and accessed on different devices. For example, a meeting scheduled for the following week is available both on the computer and on the cell phone, tablet, or smartwatch - including alerts that help users remember the appointment, regardless of the device in use at the time.

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The tools for good time management#

In addition to following good time management practices, today, the most productive professionals have been using tools that help them do more during office hours. Check out some tips to follow!

RescueTime#

RescueTime is an application that can be installed as a browser extension on the computer or even in the form of an app on the cell phone. It tracks what the user spends their time on and offers a productivity rating, based precisely on the time spent on work and study tasks and the hours wasted with distractions. Its functions include:

• time tracking;
• setting up alerts;
• blocking distractions;
• accounting of hours worked, among others.

Trello#

Trello is another tool capable of helping with time management, but focused on managing projects and tasks. The platform is offered free of charge, with an unlimited number of panels, lists, and cards that help organize projects and teams, without restrictions on the number of people involved. However, it is possible to purchase even more sophisticated versions.

Todoist#

Another tool that helps with time management is Todoist. In it, it is possible to categorize tasks as favorites, establish priorities and even include family commitments - such as soccer or English classes for children, outings and activities with friends, among others.

The attention that should be paid to time management villains#

Time management is also hampered by some villains, who can be prevented with preventive behavior. Check out some of them!

procrastination#

The best way to deal with procrastination is to divide your work into multiple tasks or make lists, as we’ve covered in this article. Creating detailed schedules, which allow an overview of the deadlines to be met, is also interesting.

Lack of sleep#

Sleep is a decisive factor for good time management. When they sleep well and soundly for eight hours, people feel better and become healthier. When you get little sleep, the opposite happens — tiredness, difficulty concentrating, and health problems, such as diabetes, apnea, and obesity, tend to arise more easily.

Few breaks#

It may seem counterproductive, but the fact is that periodic breaks are great allies of time management. Short breaks of 5 to 10 minutes for each productive hour take results to another level — try it!

We hope you enjoyed the content. To save your precious time, we address the main points regarding the topic objectively, with practical tips and reflections that can help you better manage everyday demands.

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