Visual project management: Learn how to view a project plan

To carry out the management of any project, it is necessary to plan and monitor the activities, in addition to knowing who is carrying out which task and within what deadline. It’s essential to easily view all the information and keep up with the constantly changing details.

The big problem is that lists and spreadsheets are not efficient for this. They grow into large and complex documents, making it difficult to quickly understand the project status. With a modern platform, it is possible to view and access the follow-up of each action dynamically, through feeds and reactions, connecting simultaneously with the content and the people involved, allowing a complete and real view of the dimension of each project.

Visual project management#

Visual project management is known as a way to organize and manage work without the use of traditional to-do lists. This type of management makes it possible to view project information in different layouts, such as schedules, Kanban boards, and calendars. Through it, you can quickly consult the work assigned to you, the completion dates of the project deliverables, the milestones that your team needs to achieve, and much more.

How can I view the progress of the process?#

There are different ways to view project progress:

• Timelines (or Gantt charts);
• Kanban boards;
• Calendars.

Each of them has positive and negative aspects, so the choice of which one to use will depend on the type of project being planned. That’s why it’s essential that your visual project management software allows you to switch between different visualizations. That way, everyone, from executives to individual collaborators, can benefit from the different advantages of project management software.

Not sure which view to choose? Learn how each one of them works:

Project schedule and diagrams#

Timelines are useful for projects where it is necessary not only to know deadlines, but also when those projects should be started and how long they will take. By having everything tied together in a project schedule, you can better distribute resources, allocate team members to different steps, and view crucial dependencies.

In a schedule management, a project plan is created that shows how all parts of a project fit together, in addition to being able to make the necessary changes to prevent problems from arising. Timelines are great for campaign management, product launches, and event planning.

Kanban boards#

Kanban boards are a visual project organization system in which each task or part of the work is represented by a card. These cards are arranged in one of several columns that indicate the stages of the project or process, the person responsible for the task, the priority of the work, or any other system that works best for your team. Depending on the task or deliverable, the card that represents it is advanced from one column to the other and, thus, it is easy to know at what point in the process the task is.

Learn when to use the Kanban board#

Project management through the Kanban framework works best for projects that have different stages that each task goes through before being completed. These boards are excellent tools for agile teams working on sprints, as they allow you to clearly view the progress of the work. In addition, they serve to:

• Monitor bugs;
• Plan sprints;
• Do retrospectives;
• Daily meetings with agile methodology;
• Web production management;
• Work requests.

Calendars#

The calendar may be simpler and more objective, but it can also be refined to plan certain types of projects.

Learn when to use calendars#

A calendar is a great option for managing many tasks with different due dates. Knowing when you need to complete a task or deliver an asset in a given week, month, or year helps you plan ahead and execute successfully on time. Project calendars help manage:

• Editorial calendar;
• Content calendar for social networks.

Using a schedule, Kanban board, or calendar is a great way to view all the steps in your project. That way, you can check the big picture without missing any details.

Discover the Wikimee management platform#

Wikimee can be an essential ally in this process. With its intuitive and feature-rich platform, Wikimee makes it easy to create customized integration plans, monitor progress, and provide continuous feedback. In addition, Wikimee allows effective collaboration and communication between teams, collaborators, and clients, ensuring that everyone is aligned and that the integration process is transparent and efficient. Not only does this improve the experience, but it also speeds up your productivity, benefiting the business as a whole.

Schedule a free demo and see how Wikimee can revolutionize the management of your projects, whether you’re a creative agency, marketing agency, or creator.